Use one repeatable format for every event
For each event include the day, date, local time, venue and address. Add dress code, food and transport notes only when useful. Mark invitation-only events clearly rather than implying everyone should attend every gathering.
Separate hosted plans from recommendations
A welcome dinner is different from a favorite coffee shop. Label optional suggestions as recommendations and indicate when guests arrange or pay for something themselves. This avoids confusion about bookings and invitations.
Include practical transitions
Guests need to know how to get from the hotel to the ceremony and back after the reception. Write pickup points and departure times precisely once they are confirmed. Provide a current website for updates instead of printing an unfinished schedule.
Keep it compact enough to carry
Prioritize the schedule and key addresses. A small list of local favorites is more helpful than a long directory. Check the complete PDF at finished size so travel notes do not become unreadable fine print.
ON THE PAGE
A closer look at the design.
Actual sample pages from Botanical Minimal. Open a page to explore the PDF. Replace the fictional details and sample photographs with your own.
KEEP IT SIMPLE
Before you make it yours
- Day, date and local time for each event
- Full venue addresses
- Hosted and optional plans separated
- Transport details confirmed
GOOD TO KNOW
A few things you might be wondering.
Is this useful for a one-day wedding?
It can be, but a short wedding-day page may be enough if guests do not need travel or additional event information.
What if the schedule changes?
Update the online source and communicate changes directly. Printed copies cannot be changed after distribution.
